TERMS OF REFERENCE
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Position
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: Project Assistant
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Place of Performance
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: Gaza
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Contract Duration
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: One year with possibility of extension
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Starting Date
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: TBC
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OVERVIEW OF CTG GLOBAL
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|
CTG Global is a managed service company specializing
in Recruitment, Management Consultancy, Human Resources support
services and Monitoring & Evaluation in post disaster and post
conflict countries around the world.
CTG Global provides services to humanitarian
organizations, government, non-governmental organizations and corporates
that enables public and private sectors to focus on their core business
and the achievement of their objectives in hostile and threatening
environments as we provide a safe and secure environment for them to do
so and alleviate them of their risks, crisis and personnel management
problems.
GENERAL FUNCTIONS
Purpose and Scope of Assignment
Administration
· Serve
as point of contact between different units in the project on daily
practical issues related to the implementation of the project, point of
contact for administrative and operational needs and requirements for
the project.
· Develop
and maintain project files to include agreements, budgets, contracts,
documentation on procurement and financial transaction, quarterly and
annual reports to UNOPS.
· Develop and maintain files relating to projects specifications, requisitions and task orders, as required
· Assist in developing and maintaining an inventory tracking system, in conjunction with the Logistics/Fleet;
· Assist
in the HR aspect of the project, i.e. ensuring time sheet and leave
requests are filled in an accurate and timely manner and submitted to
central HR office;
· Assist with the project logistics including transportation, visas, security updates etc.
· When required, escalate contract management issues to Senior MMU Team Leader and operations office;
· Any other duties as required
FINANCE
· Assist
the Senior MMU Team Leader to manage the project budget; track and
expedite payments and ensure that financial transactions are finalized,
reported on and within the approval budget.
· Participate in periodic finance/budget reviews with central office
REPORTING/Communications
· Assist the Senior MMU Team Leader to liaise with partners on coordination matters and comply with the reporting requirements;
· Assist the Senior MMU Team Leader with preparing quarterly, interim and final financial and substantive reports to UNOPS.
· Contribute to preparation of project PR materials, including photographs, success stories, and short articles.
ESSENTIAL EXPERIENCE
Education
• Bachelor`s degree Or Equivalent
in Business Administration, Finance, Economics, International Management
or other relevant discipline, is an advantage
Work Experience
· At least 3 years of
working experience in a Administrative Service, Project Management ,
Finance, Human Resources or related areas;
· Minimum of 1 year working experience with the UN and or international organizations would be an asset;
· Experience in reporting writing and donor communication is strongly desirable;
· Technical report writing and communications experience would be an asset
Additional Requirements
· Experience in project
administration including deep knowledge of financial, HR, Procurement,
administrative practices and project reporting
· Work collaboratively with colleagues to achieve project goals
· Supportive and service
oriented personality with commitment, efficiency and willingness to work
in a highly motivated and fast-moving team;
· Delivers outputs for
which one has responsibility within prescribed time, cost and quality
standards; operates in compliance with UNOPS rules and regulations;
supports subordinates, provides oversight and takes responsibility for
delegated assignments;
Key Competencies
· Professionalism -
Strong theoretical background and substantive experience in all phases
of international supply chain operations; good working knowledge of
INCOTERMS and expertise in handling complex supply chain issues and in
the context of UN policies and standards; strong analytical skills and
working knowledge of quantitative methods; good knowledge of sources of
supply, customs clearance process, market trends, delivery constraints,
etc.; sound judgment in applying technical expertise to resolve a range
of issues/problems; ability to provide technical guidance to new/junior
staff.
· Planning and Organizing -
Ability to plan work assignments, juggle competing demands and work
under pressure of frequent and tight deadlines, and with minimal
direction/supervision.
· Communications -
Excellent communication (spoken and written) skills, with the capability
of articulating the office’s strategic goals into sound operating
logistics and asset management plans and processes, and the charisma
necessary to effectively focus and motivate employees.
· Technology Awareness - High
proficiency with computers in particular MS Word, MS Excel, MS Outlook,
and the Internet. Proficient knowledge and command of ERP systems used
in procurement, logistics and asset management. Advance knowledge of
working with internet based applications and languages.
· Teamwork - Experience supporting teams in a complex multi-national, multi-cultural environment is required.
Languages
· Proficient in both the English and Arabic Language, spoken, written and comprehension
Interested candidates should submit their English CV along with their application letter via e-mail to careers@ ctgglobal.com
with reference to “BHJOB2678_582” in the subject line. Short-listed
candidates will be contacted for an interview. No application will be
taken into consideration after November 7th, 2014.
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